Initial Assessment:  The PeopleSoft Student Information System (SIS) is used to provide automated processes for admissions, registration, financial aid, student records, academic advisement (degree audit), and account receivables support to students and support services personnel.  Overall, the system performs well, but ongoing enhancements are needed to improve the student experience and workflow efficiency for staff.  Additionally, new mobile friendly functionality is continually being added and enhanced with version updates and patches. Staying on current and updated versions allows the district to take advantage of new delivered functionality.

Plans:

  1. Continue to maintain currency of the PeopleSoft SIS by planned periodic upgrades so the district sustains contracted, licensed support from the vendor. 
    1. Lead(s): DOIT Application Services
    2. Funding Resources: Existing resources
    3. College and District Roles: DOIT will provide project and technical leadership.  Advisory and business goal clarification will be provided by VPSS Council, PeopleSoft Student Liaison Team, Financial Aid Liaison Team, Student Advisory council, District Research and other vested college stakeholders as appropriate.
  2. Conduct comprehensive reviews of key processes to enable increased automation and consistent workflows to gain efficiencies across the district.  Use results to identify and prioritize needed enhancements for approval, funding, and implementation.
    1. Lead(s): DOIT Application Services
    2. Funding Resources: Existing resources
    3. College and District Roles: DOIT will provide project and technical leadership.  Advisory and business goal clarification will be provided by VPSS Council, PeopleSoft Student Liaison Team, Financial Aid Liaison Team, District Research, and other vested college stakeholders as appropriate.

Indicators of Success:

  1. PeopleSoft SIS and its Financial Aid module upgrade and patch schedules are maintained per the vendor’s published timelines.
  2. Following comprehensive process reviews, prioritized business process enhancement requests are approved and resourced for implementation to sustain a goal of 80% completion rate.

Future Opportunities

  1. Expand use of Degree Audit and Degree Course Applicability functionality.
  2. Implement system supported Learning Communities functionality. 
Expand use of automated online forms in support of student services.