Initial Assessment:  The colleges use several enterprise systems to support their operations including bookstores, Harris Center for the Arts, pay-for-print, and student/employee identification cards. These systems require various levels of interface with PeopleSoft and the district network.  As appropriate, contracts may be approved for professional services to assist the colleges with implementation, upgrades and redesign of enterprise systems.  When the district contracts out systems that do not interface with the district network (e.g., ATM, vending, and food services), it is the responsibility of the contractors to maintain and secure their operating systems. 

Plans:

  1. Assess and update as necessary college and district enterprise systems to ensure adequate interfaces with PeopleSoft and the district network for proper functioning while maintaining compliance with federal and state laws (e.g., PCI compliance).
    1. Lead(s):  College Vice Presidents of Administration (VPAs) and College IT
    2. Funding Resources: Existing resources
    3. College and District Roles:  Using district-approved processes, DOIT Application and Technical Services units working with college IT Supervisors assess, support, and update as necessary the portions of the enterprise systems that interface with PeopleSoft and the district’s network to maintain compliance with federal and state laws.
  2. Assess and update as necessary centralized enterprise servers (e.g., bookstore MBS) and district-wide databases (e.g., student and employee photos).
    1. Lead(s):  College VPAs and College IT
    2. Funding Resources: College budget resources, enterprise revenue resources
    3. College and District Roles:  Using district-approved processes, the colleges have primary responsibility for selecting and maintaining enterprise systems.  DOIT Application and Technical Services units are responsible for supporting the portions of the enterprise systems that interface with PeopleSoft and the district’s network, as well as supporting district-wide servers and databases.

Indicators of Success:

  1. Enterprise systems are in place and operational with end-users trained.
  2. Enterprise systems meet all required federal and state laws.
  3. Enterprise systems’ upgrades are evaluated, purchased, installed and maintained to ensure responsiveness.