Initial Assessment:  Portions of the district and colleges’ network infrastructure equipment are out-of- date and in need of immediate replacement.  The core switching equipment at each college and in the district data centers are beyond their useful life and nearing end-of-support.  The most recent inventory of college switching equipment confirmed that end-of-life equipment supported critical network needs and also indicated divergent approaches to equipment replacement at the colleges and the district office.  Often aging equipment has been replaced through individual projects and equipment “cascade” approaches, resulting in cascaded end-of-life equipment remaining in the infrastructure.  In addition, the district and colleges have not consistently budgeted for and/or implemented a regular replacement cycle for network infrastructure or network peripherals. 

Plans:

  1. Conduct and distribute a complete inventory of production network equipment, network attached devices, and network attached peripherals.  Inventory captures asset information as well as age, end-of-support and end-of-life dates, estimates for remaining useful life, estimated replacement cost, and budget year for replacement.
    1. Lead(s):  DOIT Technical Services and College IT
    2. Funding Resources: Existing resources
    3. College and District Roles: DOIT with support from college IT staff will complete site specific equipment inventory of infrastructure equipment and develop a detailed annual replacement cycle specifying responsibilities for acquiring and installing needed equipment.
  2. Assess inventoried equipment, devices, and peripherals for effectiveness, functional relevance, conformance to standards, and appropriateness for future use.
    1. Lead(s): DOIT Technical Services
    2. Funding Resources: Existing resources
    3. College and District Roles: DOIT with assistance of college IT at college sites will complete assessments.
  3. Establish and publish equipment standards and equipment replacement cycles for customary equipment.  While equipment standards and replacement cycles may be different for individual colleges, all DOIT managed equipment and replacement cycles will be consistent and the purposeful, tactical selection of equipment standards must be based on performance requirements in support of the overall network service strategy.
    1. Lead(s): DOIT Technical Services
    2. Funding Resources: Existing resources
    3. College and District Roles: DOIT will review, establish, and publish equipment standards and replacement cycles with input from college IT and vice presidents of administration.
  4. Develop equipment replacement plans and aging reports to support annual equipment replacement budgeting.  Requirements include a minimum of five years’ projection for production equipment replacement expenditures and include plans, budget requests, and expenditures looking back at least three years.  Implement replacements as planned.
    1. Lead(s): DOIT Technical Services and College IT
    2. Funding Resources:  One-time Program Development Funds and college discretionary funds carryover or other college resources
    3. College and District Roles: DOIT will coordinate purchasing and installing equipment replacements as required by the replacement plan cycle with support of college IT staff as needed.  Resources to purchase and install new equipment follow the responsibility for funding agreements as detailed in Appendix A:  Information Technology Resource Allocation Process.

Indicators of Success:

  1. Average age of deployed production switching inventory is less than 4 years.
  2. All production networking equipment is supported by UPS.
  3. Equipment inventories are updated annually and readily available for planning, budgeting and risk assessment purposes.
  4. Equipment aging, replacement plans, and replacement budgets are included in Unit Plans.