Initial Assessment:  Each of the district data centers (Spanos Court and FLC) currently supports a portion of the full processing load for the district and neither has the capacity to support 100% of the district’s production processing load. All data currently deemed critical (PeopleSoft and D2L) are replicated at both sites to minimize potential data loss in the event of the loss of either site. The processing power (servers) for each application is split between the two data centers to minimize recovery time in the case of an outage.  However, in the case of a disaster causing the complete loss of one of the sites, there is not sufficient capacity to handle 100% of the production system load.  As such, in the case of a loss of a data center, critical applications and systems would be prioritized for continued operation at the remaining data center, while applications, systems, and services deemed non-critical would not continue to operate until additional production system resources are made available.  In addition, the network connections and routing components are not fully redundant at each district data center.  Both sites have connectivity to the Internet, but not all Los Rios locations connect to both data center sites.  The FLC data center, in the event of the complete loss of the Spanos Court site could not currently provide services to all colleges. When a disaster occurs, many of the critical technical infrastructure components require a manual switchover, rather than an automated fail-over. Over the past few years, these deficiencies have been gradually corrected or planned for correction as detailed below.

Plans:

  1. Update the Spanos Court and FLC data centers to allow 100% capacity in the event of a disaster, including ‘smart row’ data center cabinet technology incorporating the utility power, uninterruptable power supply (UPS), environmental controls, air conditioning, and space for networking equipment, servers, and storage.
    1. Lead(s): DOIT Technical Services
    2. Funding Resources: One-time Program Development Funds
    3. College and District Roles:  DOIT will provide project oversight, including providing FLC staff with expected installation timelines at their sites.  FLC IT will collaborate with DOIT to make facilities available for service installation. 
  1. Increase network redundancy by completing project to install additional network connections to eliminate the dependency on the Spanos Court site and allow most district and college sites to remain functional.  Add equipment and software that handles the Domain Name Service (DNS) and Dynamic Host Configuration Protocol (DHCP) to the FLC data center to provide quick recovery from a site disaster.
  1. Lead(s): DOIT Technical Services
  2. Funding Resources: One-time Program Development Funds
  3. College and District Roles:  DOIT will provide project oversight and implementation.

Indicators of Success:

  1. Complete a successful test (simulated failure) of the loss of the Spanos Court and FLC data centers, proving the other site can fully process an established volume of transactions.