New regular classified positions are funded either from the compensation calculation (allowable charge against growth funds) or through the PDF process. The District determines the total dollar amount available. The expected amount of new FTE is based upon the average step one salary for new classified positions. IT positions tend to be higher than the average and therefore require more dollars per FTE.
Following the determination of the total amount to support new positions, the funds are distributed to the four colleges and District Office/District Support considering both quantitative and qualitative factors. The District does not use a set formula for allocation of new classified positions. The colleges submit their rankings of new classified positions following a prioritization process made through the local governance process at the colleges. At the DO, the ranking of new positions requests is made by the Chancellor in consultation with the Deputy Chancellor and the Vice Chancellor for Finance and Administration. Ratios measuring student workload and facilities compared to total classified FTE for each college are reviewed. For District Office/Support, the need is based upon qualitative measures to ensure that the District can provide essential services to support the college and District operations. Also, as a multi-college District it is important to note that any District position is ultimately a resource to the colleges. Using the prioritized needs and the ratios, each college/DO receives its allocation for new positions.
The District currently has 97.5 of general purpose FTE in classified IT positions with 41.4 of those housed at the District. In addition, there are three management positions at the District Office and an Associate Vice Chancellor for IT. The colleges have four administrators who have IT as part of their assignment. There are 6.17 categorically funded IT positions as well.
The new position allocation process has resulted in an increase of eight (8) general purpose FTE of IT positions in the ten-year period from 2005-06 to 2015-16, accounting for over 12% of the total general purpose classified FTE increase. However, because the positions are at higher salaries, the additional positions required almost 20% of the available funding. Over 16% of the District’s total classified salaries are for IT positions reflecting a commitment to resourcing this critical operational area.
However, with the increased reliance upon IT to support all areas of the District and colleges programs and services, there is a need to consider whether a special authorization is necessary to direct new positions to District IT to support the operational needs identified in this technology plan. A somewhat similar process was used to address a critical need for custodial staffing during the 2015-16 year. If a special authorization were made, the District would then return to its standard allocation and prioritization process. As shown above, that process has been successful in directing resources to IT. Position conversions as well as further centralization of certain IT functions may also reduce the need for additional IT staff in the future.
Funding Sources for additional IT regular staff: Continuing (PDF) and positions funded through the compensation formula typically supported by COLA, growth and/or Base Augmentation.